iHeartMedia Jobs

Job Information

iHeartMedia Executive Assistant in New York, New York

Current employees and contingent workers click here (https://wd5.myworkday.com/iheartmedia/d/task/3005$4482.htmld) to apply and search by the Job Posting Title.

iHeartMedia

Job Summary:

Provides support in sales administration, generates sales-related reports, and acts as an extension of the sales team.

Responsibilities

  • Updated and maintained SalesForce/Pipeline reporting for management and sales team.

  • Tracked Salesforce pipeline with Tableau reporting to ensure accurate revenue in Tableau

  • Prepped financial reports for internal operations meetings.

  • Prepared and maintained onboarding training materials including scheduling internal 1:1 meetings.

  • Managed all external tent-pole events client lists, logistics

  • Coordinated entertainment and meeting details at events for clients and internal team

  • Attended Bi-Weekly Marketing Roll-Out and NSMP calls, provided minutes for the sales team.

  • Coordinated with various departments to ensure day to day business needs were met.

  • Built and maintained familiar rapport with callers, clients, visitors, and executives.

  • Executed timely submissions of expense reporting for the EVP, and sales team.

  • Drafted internal and external correspondence.

  • Updated and maintained internal records, documents, and training materials including executive contact listings and biographies.

  • Acted as the gatekeeper for executive schedules by maintaining executive calendars and prioritizing business tasks.

  • Ensured routine team performance meetings were held on a consistent basis.

  • Ensured internal prep meetings and materials were scheduled prior to executive meetings.

  • Prepared weekly sales updates from team members.

  • Managed team meeting agendas and presentation materials.

  • Established and maintained tracking workbooks for events and conferences.

  • Managed travel logistics including flights, ground transportation and onsite logistics.

Qualifications

  • Proficiency in Microsoft Office suite, social media platforms and search tools

  • Trustworthy when dealing with confidential and private matters

  • Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected

  • High degree of collaboration with all levels in the organization

  • Excellent analytical and decision-making skills

  • Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines

  • Ability to multi task in a fast-paced environment

Work Experience

  • 1-3 years’ experience as Executive Assistant

  • Media experience preferred

Education

  • 4-year college degree preferred

Location

New York, NY: 125 West 55th Street, 10019

Position Type

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here (http://iheartmediacareers.com/Pages/EEO.aspx) to learn about E-Verify.

Current employees and contingent workers click here (https://wd5.myworkday.com/iheartmedia/d/task/3005$1999.htmld) to apply and search by the Job Posting Title.

iHeartMedia is the number one audio company in the United States, reaching nine out of 10 Americans every month – we specialize in radio, digital, social, podcasts, influencers, data, and events across the nation and provide premier opportunities for advertisers.

Visit iHeartMedia.com to learn more about us.

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