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iHeartMedia Executive Assistant to CAO in New York, New York

Current employees and contingent workers click here at https://wd5.myworkday.com/iheartmedia/d/task/3005$4482.htmld to apply and search by the Job Posting Title.

KATZ Media Group

Job Summary:

Katz Media Group is seeking an Assistant to the CAO, President of Business Operations & Innovation to provide administrative support. The position is based in New York, NY.

Responsibilities

  • Manages a wide-range of administrative and general support duties of a highly responsible and confidential nature.

  • Actively manages calendar (Outlook) and itineraries.

  • Responsible for scheduling business meetings, coordinating travel arrangements and conference attendance, etc.

  • Ensures that arrangements are well thought out and clearly communicated.

  • Screens all telephone calls and visitors.

  • Screens, sorts and distributes all incoming and outgoing mail. Handles responses where appropriate.

  • Gathers information from internal and external third party sources in order to prepare reports.

  • Ensures follow-up, timely completion of reports and projects to meet deadlines.

  • Organizes and maintains files.

  • Problem solve issues of diverse scope and tactfully handle details of a highly confidential nature.

  • Interfacing with internal and external executives, staff and customers utilizing discretion, diplomacy and judgment.

  • Orders supplies for team (stationary, soda, coffee, etc.)

  • Invoice processing, obtaining signatures and processing contracts.

  • Posts on Workplace and sends emails to those celebrating birthdays.

  • Maintains conference room and schedule for the 3rd floor.

Qualifications

  • 1+ years of administrative background

  • Highly motivated self-starter

  • Mastery of technical skills such as typing, proofreading, telephone reception, scheduling appointments, making reservations and communication

  • Excellent interpersonal oral and written communication skills to deal with all levels of management

  • Demonstrates resourcefulness in anticipating, identifying and responding to new conditions as well as problems

  • Ability to prioritize and function in fast-paced, multi-tasking environment

  • Ability to deal with outsiders in a highly professional manner

  • Takes initiative in responding to basic information requests from third parties directed to CEO

  • Detail oriented

  • Follows through on tasks until they are completed

  • Ability to exercise sound judgment and common sense

  • Ability to deal with sensitive issues professionally, diplomatically and confidentially

  • Reliability

  • Maintains confidentiality

  • Excellent software skills (Microsoft Word, Excel and PowerPoint)

  • College coursework a plus

Work Experience

• 1-3 years’ experience as Executive Assistant

• Media experience preferred

Education

• 4-year college degree preferred

Certifications

• None required

Location

New York, NY: 125 West 55th Street, 10019

Position Type

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here at http://iheartmediacareers.com/Pages/EEO.aspx to learn about E-Verify.

Current employees and contingent workers click here at https://wd5.myworkday.com/iheartmedia/d/task/3005$1999.htmld to apply and search by the Job Posting Title.

iHeartMedia is the number one audio company in the United States, reaching nine out of 10 Americans every month – we specialize in radio, digital, social, podcasts, influencers, data, and events across the nation and provide premier opportunities for advertisers.

Visit iHeartMedia.com at https://iheartmedia.com/ to learn more about us.

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